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Board of Health Meeting Minutes 05/21/2013
Board of Health Minutes
May 21, 2013

Present:     Ms. Leclair, Ms. McGovern, Mr. Forte, Jr., Ms. Donovan
Absent:      M. Catalano

The meeting was called to order by Mr. Forte at 7:23 pm, a quorum was present.  The new Minutes Clerk, Ms. Donovan was introduced and welcomed.

Minutes:  Approval of the Minutes of May 7, 2013 was postponed until June 6, 2013 meeting.

New Business

Public Service Notice   A discussion took place regarding the merits of a new policy requiring sprinkler system installers to review septic plans prior to installation.  There is no requirement at this time for installers to contact town inspectors prior to installation.  Board members concurred that this policy was an important preventative measure in insuring waterlines are not located over septic tanks, components, D boxes, or pump chambers. This new policy will help protect the safety of inspectors and prevent inspectors from cutting lines resulting in costly water damage.

A motion was made by Ms. Leclair, seconded by Ms. McGovern, put to vote by Mr. Forte, and unanimously approved that will require sprinkler system installers to examine the septic plan and D box with regard to location prior to installation.

Septic Inspection Request for Policy Change   Mr. Forte relayed a sampling of examples of components discovered during the inspection process that can fail a system emphasizing the importance of proper A and B measurement locations.  

A motion was made by Ms. Leclair, seconded by Ms. McGovern and unanimously approved that will require septic installers to include photos of A & B locations (inlet and outlet), foundation, and intersecting measurements (tank outlet to inlet centers) in their plans. If the inspector finds components that don’t belong there, steps have been skipped, improper measurements have been made, or back fill issues exist, the installer will be held financially responsible for any damage caused by their disregard. Agent Catalano will be asked to send out a letter to all sprinkler system installers advising them that the Board of Health has passed this policy effective today.  A copy of this policy will be attached to the permit.

        May 21, 2013
        Page Two

NStar Herbicide Notification:  NStar has responded to concerns regarding application of herbicides to manage vegetation along the power lines and natural gas rights of way. This is scheduled to take place between June 3 and October 18, 2013.  A 14 day notice will be provided to affected parties with (MSDS) Material Safety Data Sheets.  In addition, flags will be planted in areas to be sprayed as a warning to all affected parties. According to NStar, all Herbicides will be hand applied using backpack equipment. A “sensitive area” has been identified and protective action plan will be implemented.

A discussion around a proposed addendum to herbicide regulations that will include wording to encompass all land areas affected by commercial and large tracks of easement by broadcast spread was postponed until the June 6 meeting.

Tobacco:   A motion was made by Ms. McGovern, duly seconded and was passed without objection authorizing Marilyn Edge to conduct a second round of visits before school begins in September. The motion was passed requiring all violators to appear before this board and explain the infraction and preventative measures taken.  For a subsequent offense, mandatory training for employees will be imposed, in addition to fines and possible suspension.

Mr. Forte reported that 35 No Smoking Signs have been completed and 34 locations around town have been designated for display.

New Meeting Schedule:  As of June 6, Board of Health meetings will take place on the first and third Thursday of each month at 7:30 p.m. (note first Thursday meetings will not be televised)

Approval of the Summer 2013 Meeting schedule was postponed until June 6 meeting.

Old Business

Septic Plans for Review for 1041 South Main Street Mr. Orlander from Orlander Design presented a more detailed plan that includes wet land delineation. The revised plan was reviewed and a motion was made by Ms. Leclair, seconded by Ms. McGovern to grant a variance to reduce the ground water level at 1041 South Main Street from four feet to three feet. The motion passed unanimously without objection.

Bills:  On motions duly made by Ms. McGovern, seconded by Ms. Leclair, payment of the following invoices were Approved, Tabled, or Denied:

Agent Catalano  $1,850.00
Laura Renaud/Postage    $7.25
New England Office Supply       $53.74

Tabled (pending receipt itemized report)
Chemserve       $400.00

Denied (book not needed and will be returned):
Thomson Reuters/West (MA General Law Volume 17) $102.00

        May 21, 2013    
        Page Three

                                                                                        May 21, 2013
Betterment Agreements

A motion was made by Ms. McGovern, to approve 53 Clarence Road petition to reduce plans from 10 feet to six feet. Motion was seconded by Ms. Leclair and was unanimously approved.

The plans for 1109-1111 South Main Street were again reviewed. A motion was made by Ms. McGovern to approve petitioner’s request to move soil absorption system to alternate area due to high ground water.  Motion was seconded by Ms. Leclair, and passed unanimously.

Health Agent Report

Agent Catalano was not present, report was tabled. Brief discussion took place regarding agent implementation of a one unified fee system.   


Website: Laura Renaud will be asked to update website with current board information.

Food Inspection Tracking: Laura Renaud will be asked to create a flow sheet to aid the board in keeping track of food inspection requirements.  

Septic Loan Program: Mr. Forte will request $300k to be used for betterment loans


On a motion made by Ms. Leclair, and seconded by Ms. McGovern, Mr. Forte adjourned the meeting at 8:55 p.m.

Respectfully submitted

Elizabeth Donovan