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Board of Health Meeting Minutes 09/07/2017

BOARD OF HEALTH
SEPTEMBER 07, 2017
Minutes

PRESENT
Chairperson:  Tricia Leclair
Member: Vincent Forte, Jr.
Health Agent: Michael Catalano
Minutes Clerk: Tina Griffin

CALL TO ORDER
Ms. Leclair called the meeting to order at 7:32 pm.

APPROVAL OF MINUTES
A motion was made by Mr. Forte to approve the minutes of August 03, 2017, as submitted.
Ms. Leclair seconded and the motion carried.  

LARRY’S PACKAGE STORE / PLANET AID
Jackson Fernandes from Planet Aid came into the meeting tonight with Larry’s Package Store owner, Tapan Patel.  The purpose of the meeting with Mr. Patel was to discuss the Planet Aid bins that are located on his property.  Many complaints come into the Board of Health and other departments regarding these bins and the items that are always overfilling them as well as the area around the bins.  

Mr. Fernandes addressed the Board and handed out charts that show the major Environmental impact and benefits that these bins bring to the community, as millions of pounds of clothing are saved from the landfills every year.

Ms. Leclair discussed the current signage that is on the property and the use of security cameras that Planet Aid provides at some of their locations.  A suggestion was also made about possibly moving the bins closer to the building to deter people from leaving items outside of the boxes.  
Mr. Patel stated that he would try to look into this option and that he will keep a closer eye on this situation.

The Board told Mr. Patel and Mr. Fernandes that they are not going to take any action tonight about the bins.  However, they will be monitoring the area for the next 60 days and will discuss their findings at the meeting on October 19, 2017.

HARTFORD VILLAGE II
Tom Ryder was present at tonight’s meeting, along with J.P. Connolly from Andrews Survey and Engineering Company.  Mr. Ryder and Mr. Connolly presented the septic plan to the Board as well as the trustees and abutters of the Hartford Village II project.  

Hartford Village II is an extension of the original Hartford Village project.  This was an over 55 retirement community that originally had 48 units when built in the year 2000.  This Phase II of the project will include the addition of 18 units, expanding the complex to have a total of 66 units.

Mr. Ryder and Mr. Connolly let the Board and trustees know that the current septic system will be completely functional during the whole construction process.  The new system will be an Innovative and Alternative design that is being used by D.E.P.

Trustees were concerned that in a power outage the pumps would not function and the system would have problems and back-ups.  Mr. Connolly explained that as of right now the system could run for 1 day with its own back-up power during an outage.  Also, Mr. Connolly told the trustees that the Management Company, North Point Management, should have the means to hook a portable generator up to the system if power should be lost for more than one day.

Mr. Ryder and Mr. Connolly explained to the Board and trustees how this new Presby system will work.
A Presby system is an effective, passive onsite wastewater treatment~system~for residential, commercial, and community use.  Enviro-Septic®~treats wastewater that leaves the~septic tank before it is dispersed to the soil, using natural bacterial processes.

Mr. Catalano talked to the trustees and told them that if they have any additional questions or concerns after tonight’s meeting, they should contact Mr. Connolly as soon as possible, as they will most likely be presenting the new septic plan to the Board for signatures at the next meeting.

TOBACCO  
The Board acknowledged and reviewed a memo given to them by Cheryl Sabarra regarding tobacco verbiage that the Board was requesting clarification for.  Ms. Leclair suggested to “Table” this portion of the agenda until the next meeting on September 21, 2017 so that Ms. McGovern can be part of this discussion.

DOG SIGNAGE
Mr. Forte discussed a recent petition that he brought to the Board about owners letting their dogs leave waste on resident’s lawns and sidewalks.  Ms. Leclair and Mr. Forte discussed some possible options for signage and littering control.
Mr. Catalano told the Board that he would speak to the Selectmen and DPW about the signage and placement and will bring the details to the next Board of Health meeting on September 21, 2017.

CORRESPONDENCE
Board members reviewed a request from Mr. Paul Monaghan and Mrs. Leigh Monaghan of 30 Beechwood Road.  Mr. & Mrs. Monaghan had asked for an extension on the timeframe of their septic system permit, as they are in the process of building their house and the current permit expired.
Mr. Forte made a motion to extend the septic plan for 2 years.  His motion was seconded by Ms. Leclair and the motion carried.

GOALS
Mr. Catalano discussed the next Fall Litter Clean-up Day that is scheduled for Saturday, September 30, 2017.  The event will be held from 9:00 am until 12:00 pm.  All volunteers are asked to meet at the Municipal Center located at 10 Mechanic Street.  The town will provide safety vests, protective glasses, gloves, bug spray, waters and a lunch at noon time.  
An advertisement was placed in the Bellingham Bulletin newspaper, as well as local cable television channels.  More volunteers are needed for this event in order to cover as many areas as possible.


NEW BUSINESS
The Board reviewed and discussed the flu shots and administration fees.  Mr. Catalano told the Board that he would check with Ms. Parent to get clarification on the fee for the flu shots.

HEALTH AGENT UPDATES
The Board reviewed the Title V addendum and made a decision to wait until the September 21, 2017 to discuss, so that Ms. McGovern can be present for this topic.

APPOINTMENTS
Mr. Forte made a motion to appoint Patricia Parent to the Worcester Public Health Coalition as the Representative for Bellingham.  Ms. Leclair seconded and the motion carried.

Mr. Forte made a motion to appoint Mr. Francis Cartier and Ms. Leslie Cartier as the burial agents for the town.  Ms. Leclair seconded and the motion carried.

BILLS
A motion was made by Mr. Forte to pay $15.75 to Laura Renaud for postage reimbursement.  His motion was seconded by Ms. Leclair and carried.  

A motion was made by Mr. Forte to pay $300 to Mike Sarasin for a Serv Safe class.  His motions was seconded by Ms. Leclair and carried.

A motion was made by Mr. Forte to pay $525 to Mike Sarasin for Food Inspections.  His motion was seconded by Ms. Leclair and carried.

A motion was made by Mr. Forte to pay $192.00 to Techpro Publications for a Bellingham Bulletin Advertisement.  His motion was seconded by Ms. Leclair and carried.

A motion was made by Mr. Forte to pay $19.31 to WB Mason for office supplies.  His motion was seconded by Ms. Leclair and carried.

A motion was made by Mr. Forte to pay $1,041.67 to Marilyn Edge for recent compliance checks and postage.  His motion was seconded by Ms. Leclair and carried.

A motion was made by Mr. Forte to pay $2,723.68 for Public health nurse, Tricia Parent.  His motion was seconded by Ms. Leclair and carried.

A motion was made by Mr. Forte to pay $1,045.00 to Thomas Ryder P.E. for the Hartford Village Peer Review.  His motion was seconded by Ms. Leclair and carried.
Mr. Ryder’s fees are being paid through the contractor and not through town funds.

BETTERMENT BILLS
A motion was made by Mr. Forte to pay $15,500.00 to Cooks Contracting for septic construction for Ms. Odabashian of 7 Stone Street.  His motion was seconded by Ms. Leclair and carried.

BETTERMENT LOANS
The Board reviewed and discussed the funds for the Betterment Loans and applications that are waiting for approval once these funds become available to the Board.  
Ms. Leclair suggested to “Table” this discussion until the next meeting so that Ms. McGovern can be present for the meeting.

PLANS FOR REVIEW
Mr. Patel came into the meeting tonight with his Engineer to discuss the project and review the plans with the Board for the Countryside Motel property.
Mr. Forte made a motion to approve the plan for 115 Mechanic Street as noted:
  • Local upgrade approval to offset the SAS (Soil Absorption System)  from the cellar from 20’ to 11’ per 310 CMR 15.405(1)(b)~
  • Local upgrade request from the septic tank to the cellar wall from 10’ to 6’
Ms. Leclair seconded and the motion carried.

A plan for 34 Flagg Drive was reviewed by the Board.  
Mr. Forte made a motion to approve the plan for 34 Flagg Drive as noted:
  • Local upgrade approval to offset the SAS (Soil Absorption System) from 4’ to 3’ from estimated seasonal high groundwater  per 310 CMR 15.405(1)(b)
  • Do an off-site percolation rate for the SAS
Ms. Leclair seconded and the motion carried     

A plan for 121 Winter Street was reviewed by the Board.
Mr. Forte made a motion to approve the plan for 121 Winter Street as noted:
  • Set back from cellar wall to leaching field from 20’ to 15.5’ per 310 CMR 15.405 (1)(b)
Ms. Leclair seconded and the motion carried.

A plan for 34-36 Mann Street was reviewed by the Board.
Mr. Forte made a motion to approve the plan for 34-36 Mann Street as noted:
  • Local upgrade approval to allow for installation of leaching field from 20’ from cellar wall to 10’ per 310 CMR 15.405(1)(b)
His motion was seconded by Ms. Leclair and carried.

ADJOURNMENT
Ms. Leclair moved to adjourn the meeting at 9:56 pm.  Her motion was seconded by Mr. Forte and carried.

Respectfully Submitted,

Tina M. Griffin
Tina M. Griffin


NEXT MEETING IS SEPTEMBER 21, 2017 AT 7:30 PM