Joint Finance Committee and
Capital Improvement Committee Agenda
(with Notes & History)
Town of Bellingham – Municipal Center
Monday, September 12, 2011 at 7:15 p.m. - LOWER LEVEL
1. FinCom Present:
2. FinCom Absent:
3. Meeting called to order: 7:15 p.m.
4. INTRODUCING AND WELCOMING THE NEW CIC MEMBER - Paul Smith.
5. ARTICLE 5 - NON-CAPITAL OUTLAY EXPENDITURES (Under $50,000)
Columbarium (Cemetery Commission) $35,000.
From September 10, 2007 Minutes: Scott Cemetery Columbarium
Amount requested $18,405.85. This is for a Columbarium Units and Wall Niches to store the ashes of the deceased. The town charges for gravesites and will charge for the internment, the niche and to open and close them.
The structure could go as high as 7’ and the minimum is 4’. The money will not only be used for the structures, but for improvement to the cemetery, such as including a resting/sitting area with benches, flag, mausoleum, etc.
The figure is an exact because Marilyn Mathieu is closing small accounts set for the cemeteries and using the balance so these accounts can be closed.
Roland Lavallee/Henri Masson motion to recommend $18,405.85 for the Scott Cemetery Improvements. Funding: as listed below. VOTE: 6/0
$608.80 Cemetery Expendable Trust
a. $1,300.00 Cemetery Maintenance Gift
c. $16,315.00 Sale of Cemetery Lots
d. $91.91 E. Whitney Cemetery Trust
e. $90.14 Etta Metcalf Cemetery
6. ARTICLE 5 - NON-CAPITAL OUTLAY EXPENDITURES (UNDER $50,000)
3 Fully Equipped Cruisers (Police Department); $106,000.
From August 22, 2011 Minutes: Chief Gerald Daigle appeared. He is requesting $100,000 for 3 cruisers. These 3 cruisers will replace 3 with high mileage. One that was going to be replaced (85,000 miles) was in an accident last week. The Police Department has 16 cars. Each car cost about $28,000 with an additional $5,000 for computers. Joseph Collamati mentioned that he should look into Panasonic Toughbooks, because they are cheaper and that installation of all equipment should be done at one place. The three cars that would be replaced are ones with high mileage: $85,000 (in accident/K-9 Unit); 95,285 (K-9 Unit); 98,995 (Detective). These cars will be given to the Town for use by the Building, Plumbing, Health Inspectors and Department of
Joseph Collamati would like to see an updated quote. Hearing will be scheduled for September 12, 2011.
7. ARTICLE 1 - AMEND ARTICLE 1
Police Department Expenses
Email from Marilyn Mathieu, September 2, 2011: please note the request to move Police-Salaries to Police-Expenses…..Chief Daigle and Captain Corriveau should be asked to come in the 9/12 to give you the details
Fire Department Expenses; $7,500
8. ARTICLE 4 - CAPITAL OUTLAY (OVER $50,000) - CIC
Brush Fire Truck (Fire Department); $56,200.00
From August 22, 2011 minutes: The new quote came in at $60,000, $5,000 less then what was requested. Joseph Collamati mentioned that this new quote still included a $1,080 radio and the radio is not needed, since they can transfer the existing radio to the new truck. Joseph Collamati wants the Fire Department to get a new quote without the radio. They will be scheduled on September 12, 2011.
Email from Deputy Chief Gentile, 8/24/2011: Here are the latest quotes for the Brush Truck. I will be going before the committee on the 12th. I originally asked for $65000 however, with the assistance and recommendation of Mr. Collamati of the finance committee, the price of the brush truck is now $56159.00 a savings of $8,841. If I can be of assistance in any way feel free to let me know.
Upgrade Network; Projects 1-4 (CFO); $71,500 - CIC
From June 27, 2011 Minutes: Marilyn Mathieu is requesting $49,905.00 to transfer into the MIS-hardware Account. The server keeps crashing. The CPU is operating at 100% most of the time which causes massive delays, payroll processing takes 9 hours instead of 3, and totally inefficient. They have experienced a network "meltdown" due to upgrades to our servers that have not kept up with our "Citrix" farm.....this has and will continue to impact payroll, accounts receivable, accounts payable, billing, etc. She had planned on requesting these funds in October, 2011 but these issues cannot be postponed. She is confident that the server, brought in 2005, will not last much longer. They will replace the main server with a HP hardware from the
state bid list. Marilyn Mathieu was going to request $71,000 at the Fall Town Meeting for servers and upgrade, but with this transfer will only be requesting ~$21,000 to finish the upgrade.
6-Wheel Dump/Salt/Plow Truck (DPW); $167,000 - CIC
From August 8, 2011 Minutes: Replace another of our Large 6 wheel dump/salt/plow truck (two were requested last year in the overall capital plan only one funded) – about $170K
Email from Donald DiMartino, 8/23/2011: At the meeting a few weeks ago you requested that I look into the MHQ State Bid. I reviewed their 2011 book.
MHQ specs Freightliner trucks in this size. (There is no Ford Truck option in a truck this size)
The base price is $93,500 for a 35,000 Gross Vehicle Weight truck with:
· 240 HP engine
· 12,000 Front Axle
· 23,000 Rear Axle (w/ 4,500 Helper Springs)
Minuteman Trucks specs International trucks
The price is $70,031 for a 35,000 Gross Vehicle Weight truck with
· 300 HP engine
· 18,000 Front Axle
· 30,000 Rear Axle (upgrade)
There would be a $23,000 plus increase in the cost should we go with a MHQ Freightliner and it is a lesser truck in HP and axle strength.
Both have the same Allison Model 3000 RDS transmission. All plow and dump accessories would carry the same costs.
The DPW Management and Mechanics prefer we go with a consistent fleet and therefore the International.
The DPW request continues to be $167,000 for the Minuteman Trucks State bid International Truck with Combination Body.
From 8/23/2010 Minutes: Donald DiMartino explained that this truck was a 6-wheel dump truck. He is requesting a stainless steel body upgrade, since it will reduce rusting. Per his email:
Two new (replacement trucks) have been on the capital list for some time. This truck will replace and upgrade 1988 vehicle, we have another 1988 in the fleet in dire need or replacement.
The main upgrade is to a combination dump body. This allows the truck to be a viable dump truck during the snow season. The old V Salt body takes about a day to install or remove. The Combination body has a conveyor and spreader in a dump truck body, so with minimal work a salt truck can become a dump truck. The other upgrade is the belly plow. All of our newer salt/plow trucks of this size have this plow which is a very effective tool at scraping the street.
I have attached the sheet that summarizes the State Bid costs from Minute Man.
This is for an International truck to match the majority of our large truck fleet.
Roland Lavallee mentioned at last meeting that he would like to check the combination truck body out - Joseph Collamati spoke to Roland Lavallee and he said that he was waiting for information from contractors - this is an upgrade, a dump body, heavy parts and is stainless steel.
Joseph Collamati has no problem with the truck, just its V-body. It slides in and a V-body can come out. This is a new spreader and can be used as either a dump truck or sander. They would have to put in a metal plate to convert the sander to a dump truck.
Gary Maynard checked with Upton, Lakeville and the Mass Pike and they like the truck. It takes almost a day to convert the old sander to a dump and the new one would only take a few hours.
Capital Improvement Committee: Mary Beth Cuomo/Toni Picariello motion to recommend the Dump/Salt/Plow Truck. VOTE: 3/0.
FinCom: Raymond Szczepan/Carol Dill motion to recommend the Dump/Salt/Plow Truck. Funding: $160,000 from Free Cash. VOTE: 3/0.
Engineering Study-Long Term Planning (DPW); $51,989.34 - CIC
From August 8, 2011 Minutes: Conceptual – Planning engineering for future Well 12 treatment likely with filtration plant upgrades. Issues with Bacteria and chronic high Manganese
Cross Street Water Facilities (DPW); $264,993.54 - CIC
From August 8, 2011 Minutes: Cross St Water Facilities Upgrade Additional Funding (IF NEEDED - we should have bids in hand by mid September and can then determine if more money is needed to do this project) This is the top priority.
9. ARTICLE 2 - AMEND ARTICLE 3; WATER (BOARD OF SELECTMEN/DPW)
10. ARTICLE 3 - AMEND ARTICLE 4; SEWER (BOARD OF SELECTMEN/DPW)
11. NON-CAPITAL OUTLAY EXPENDITURES (UNDER $50,000)
MIS/GIS Mapping (DPW); $35,000
Repair/Replace Dump Bodies (4) (DPW); $40,000
12. ARTICLE 6 - ROADWAY IMPROVEMENTS (ROAD COMMITTEE/BOARD OF SELECTMEN/DPW); $4,000,000 - CIC
Email from Donald DiMartino, 8/8/2011: We decided to plan to spend about $1.5 Million a year work and prioritized these projects for 2012:
Major Road Rehab:
1. Mann Street (with new water mains) - West of South Main - Reclaim and reconstruct the road
2. Blackstone Street (Candace to Debra Lane) Mill and Overlay Eliminate poor pavement area.
3. Maple Street (Ray Ave to Hartford Ave) reconstruct and regrade the roadway and sidewalks with storm drains added - design should be done in the spring of 2012.
4. Beech Street (with new water, drains, and sidewalks)
I will be looking at Hartford Ave to address the rutting at intersections.
Crack Sealing - We will try to crack seal all of the sections noted on the spreadsheet I compiled from the Pavement Management Program
Chip Sealing (surface treatment) - we will plan to do Harpin St and South Maple.
Storm Drain Engineering:
Wrentham Road area near the Cemetery - I will get engineers back to work on design, ConCom permitting, and land acquisition likely needed to build stormwater facilities/basins. This is set up work for a probably 2013 Wrentham Road improvement project.
13. GENERAL DISCUSSION
A. Reminder: ATFC Annual Meeting, October 15, 2011 at Tri-County Regional Tech School
C. Correspondence/Emails/Memo's etc.