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Minutes 12/14/2009 DRAFT

Capital Improvement Committee Minutes
Town of Bellingham – Municipal Center
Monday, December 14, 2009

1.       CIC Present: Roland Lavallee, Joseph Collamati, Toni Picariello

2.      CIC Absent:  Mary Beth Cuomo, Michael Tobin

3.      Meeting called to order:  7:15 pm

4.      A.      Discussion of an updated, realistic 5-year capital plan.
        B.      Update the forms that are sent out to the departments.  
        C.      Review the debt analysis (prepared by M. Mathieu)       

        The Town can maintain a debt level of $4.5/$5 million.  The debt will be lower in 2016 when the Proposition 2 1/2 Exempt Debt is paid.  FY2011 is forecasted to be the worse year for funding projects.

        The CIC needs to prioritize projects to establish a level of debt at $5 million and no more.  The Board of Selectmen needs to decide how much they want to spend on projects and discuss possible debt exclusion.

        Roland Lavallee mentions that a letter needs to be sent to all departments regarding capital and equipment needs.  He will prepare a letter.

        Joseph Collamati will get the forms he used in Wrentham for the Committee to review.

        Marilyn Mathieu gave the Committee a "Town of Bellingham Projected Debt Thru FY2027" chart, which shows that the Town's existing debt will be paid off in 2027.  The debt as of 2010 is $5,528,901 which includes both taxable debt and 2 1/2 exempt debt.

        D.      School Technology

        The School Department has requested to meet with the CIC to discuss their Technology needs and give a presentation.  Marilyn Mathieu mentioned that Comcast/Verizon is giving the Town money to upgrade the wiring (fiber optic) and equipment for the Town's computer system, which will include the schools.

        The CIC will schedule the School Department to meet on January 10, 2010 to discuss technology.  The CIC is requesting the following information from the School.

A spreadsheet listing the entire inventory for IT equipment, including:

        a.      All computers, dates of purchase, make/model.
        b.      Server(s), dates of purchase, make/model.
        c.      Type of operating system(s).
        d.      Plan of what the School Department wants to do                  with regard to School Technology.
        e.      Options:  Buy or Lease?
        f.      Proposed Funding?
        g.      What grants are available?

        A.      Accept Minutes:
                July 14, 2008 (Joseph Collamati, Roland Lavallee),
                September 15, 2008 (Joseph Collamati, Michael Tobin).

        The CIC will act on the above minutes at their next meeting.

        B.      Accept Minutes:
                August 11, 2008
                October 27, 2008 (Mary Beth Cuomo)
                April 27, 2009
                August 24, 2009 (Michael Tobin)

        Joseph Collamati/Roland Lavallee motion to accept the following minutes:
August 11, 2008, October 27, 2008, April 27, 2009, August 24, 2009.
        Vote:  3/0.
Adjourned:  Joseph Collamati/Roland Lavallee motion to adjourn.  Vote:  3/0.  8:10 p.m.