Capital Improvement Committee Minutes
Town of Bellingham – Municipal Center
Monday, August 8, 2011
1. CIC Present: Joseph Collamati, Roland Lavallee, Toni Picariello, Judy Manning
2. CIC Absent: N/A
3. Meeting called to order: 7:15 p.m.
4. DEPARTMENT OF PUBLIC WORKS CAPITAL REQUESTS
A. Large 6 wheel dump/salt/plow truck
Donald DiMartino appeared and is requesting to replace another of their Large 6 wheel dump/salt/plow truck for about $170,000. He prefers International trucks.
Toni Picariello asked about maintenance records and he said they have no maintenance records. Donald DiMartino has a maintenance program on the computer that needs to be set-up and the mechanics will need to be trained on it. He has not had the time to do this.
Joseph Collamati wants to see a HMQ quote. We will reschedule this request.
B. Road Projects for $4.0 Million. The Road Committee will be recommending what roads need to be repaired and what the project will consist of. It is requested that $5.0 Million be authorized for road projects and Marilyn Mathieu would borrow as the work is being done. She will look into paying down the existing debt.
C. One of the bigger projects is water main replacements on Mann Street. They presently have asbestos cement pipe, which will be replaced with 8" PVC pipe. The amount requested is $165,000 and it will come from the water enterprise surplus.
Other discussion was:
- Replace a small dump/plow truck – About $70K
- Cross St Water Facilities Upgrade Additional Funding (IF NEEDED - we should have bids in hand by mid September and can then determine if more money is needed to do this project) This is the top priority.
- Conceptual – Planning engineering for future Well 12 treatment likely with filtration plant upgrades. Issues with Bacteria and chronic high Manganese
- Meter Replacement – Step up meter replacement
5. MEETING WITH CFO REGARDING CAPITAL REQUESTS AND FUNDING
Marilyn Mathieu anticipates approximate $1.4M in Free Cash.
Updated 5-year Capital: We will be working on this.
Fire Department: The Fire Chief is contemplating retirement and he has approximately 6 months of vacation at a cost of $50,000.
CFO: Marilyn Mathieu is requesting $71,500 for server and software upgrade.
Joseph Collamati/Judy Manning motion to recommend this request. VOTE: 4/0.
6. GENERAL DISCUSSION
A. DPW Facility Feasibility Committee Appointees
There were comments from Town officials on why the CIC interviewed the Department of Public Works Feasibility Committee applicants in executive session. Toni Picariello emailed the following to the Committee members:
The Ten Purposes for Executive Session
The law defines ten specific Purposes for which an executive session may be held, and emphasizes that these are the only purposes for which a public body may enter executive session.
The ten Purposes for which a public body may vote to hold an executive session are:
8. To consider or interview applicants for employment or appointment by a preliminary screening committee if the chair declares that an open meeting will have a detrimental effect in obtaining qualified applicants; provided, however, that this clause shall not apply to any meeting, including meetings of a preliminary screening committee, to consider and interview applicants who have passed a prior preliminary screening;
This Purpose permits a hiring subcommittee of a public body or a preliminary screening committee to conduct the initial screening process in executive session. This Purpose does not apply to any stage in the hiring process after the screening committee or subcommittee votes to recommend a candidate or candidates to its parent body. At the time that the executive session is proposed and voted on, the chair must state on the record that having the discussion in an open session will be detrimental to the public body’s ability to attract qualified applicants for the position.
The CIC felt they were acting as a subcommittee and the purpose of the executive session was to give all applicants the same opportunity to be interviewed in a fair and equal way. The Committee reaffirmed their decision at this meeting.
B. It was mentioned that the police Department will be requesting 3 cruisers, with one being funded from their revolving fund. Marilyn Mathieu had passed out a spread sheet showing the capital requests for Town Meeting.
C. Correspondence/Emails/Memo's etc.
Adjourned: Joseph Collamati/Judy Manning motion to adjourn. VOTE: 4/0. 8:50 p.m.