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Joint Finance Committee and
Capital Improvement Committee Minutes
Town of Bellingham – Municipal Center
Monday, September 26, 2011

1.      FinCom Present: Joseph Collamati, Roland Lavallee, Carol Dill, Daniel Spencer, Katie Quinn, Toni Picariello, Henri Masson (7:30)
        CIC Present: Paul Smith, Joseph Collamati, Roland Lavallee, Judy Manning, Toni Picariello

2.      FinCom Absent: N/A
        CIC Absent:  N/A

3.      Meeting called to order:  7:15 p.m.

4.      ARTICLE 4 - CAPITAL OUTLAY (OVER $50,000)
                Generator (Police Department) $60,000

                Police Chief Daigle and Peter Morelli (Planning Board) appeared

To reiterate:  Police Department is requesting a new generator.  Toni Picariello mentioned that she had heard that the existing generator is working fine.  Chief Daigle confirmed that the generator is working, but it is too small.  The existing generator runs on natural gas, but it was recommended that the larger generator run on diesel.  They are looking at the state bid list, but needs to send out requests for quotes.  The generator would be location outside the back door Peter Morelli will review the bids with the Police Department.  Joseph Collamati suggests getting a quality generator.  They are looking at a 30KW, but a question came up as to will this be big enough.  They need a generator big enough to cover the 911 System, heat, equipment, lights, etc.  Jerry Correvieau would like to ask Gary Remillard at G & L Electric.  The FinCom and CIC would like to see a more detailed generator and request, i.e.: size, brand, what type of fuel and a more exact cost.  This request has been rescheduled to September 26, 2011.

        The Police Department received 2 additional quotes.  The old generator is 10kw and undersized.  Peter Morelli recommends a generator at least 50kw.  The new generator would be wired through a "UPS" (uninterruptible power supply).  The generator will cost approximately $24,000.  The cost is for the generator, mounted radiator with heater, sound housing with muffler, double walled fuel tank with vent/alarm package, controller, remote annunciator panel, battery with rack and cables, battery charger with alarms, circuit breaker, auto transfer switch, electrical wiring, testing, concrete pad, one year warranty and start up service.  Freight, unloading, crane and rigging are not included.  

CIC: Joseph Collamati/Paul Smith motion to recommend the purchase of the generator.  VOTE: 5/0.

FinCom: Joseph Collamati/Carol Dill motion to recommend the generator.  Funding: Ambulance Receipts Reserved.  VOTE:  7/0.

5.              RECONSIDERATION:  Cross Street Water Facilities (Department of Public Works) (More than $264,993 as voted and recommended.)

        Donald DiMartino appeared and requested a total of $327,988.89.

To Reiterate: The bids for Cross Street
   Well Improvements were opened today.  This is the project we were planning to transfer $264,993.54 to construct.  Unfortunately the bids came in higher than we expected.  
Memo regarding bids and accounts for the transfer of funds.
  I request to be placed on the agenda of CIC and FinCom to discuss modification to the previously recommended expenses.   
   To make this work this project and the Long Term Water Treatment Planning appropriation ($51,989.34) will need to be modified, as well as adding transfers from other yet unused water accounts.  I plan to leave the Mann Street water main appropriation unchanged at $165,000, and no funds will be needed from the general fund.
  I will have a package of information together before I leave tomorrow afternoon at the latest.

On September 12, 2011 CIC & FinCom voted as follows:
   CIC: Joseph Collamati/Paul Smith motion to recommend this upgrade.  VOTE:  4/0.
  FinCom:  Carol Dill/Henri Masson motion to recommend this upgrade:  Funding:  $290.05 from Water Audit; $9,742.0 from Auxiliary Power; $132,529.61 from Filtration Plant and $122,431.18 from Facility Upgrade.  VOTE: 5/1 (Carol Dill voted against this request)

        CIC: Joseph Collamati/Judy Manning motion to reconsider the September 12, 2011 vote:  VOTE:  5/0.

        FinCom: Joseph Collamati/Henri Masson motion to reconsider the September 12, 2011 vote:  VOTE: 7/0

        Roland Lavallee mentioned that he wants to see engineering estimates on all projects.  Carol Dill would like to see planning before the repairs take place.

        CIC: Joseph Collamati/Judy Manning motion to recommend this project.  VOTE: 5/0

        FinCom: Joseph Collamati/Daniel Spencer motion to recommend this project.  Funding:  $290.05 Water Audit; $35,000.00 Water Blackstone St. Mains; $9,742.70 Auxiliary Power; $7,995.35 Well Pump/Motor Parts; $132,529.61 Filtration Plant Alt.; $20,000.00 Main Valve Cut S Main Phase I; $122,431.18 Facility Upgrade.  VOTE:  6/1 (Carol Dill voted against)

        Engineering Study-Long Term Planning (Department of Public Works)

        $51,998.34 was previously recommended for this study.  Donald DiMartino explained that there is no money for this project, is requesting $16,989.34 and he received a letter from the DEP requiring some kind of plan for a design.  This is a beginning.

CIC: Joseph Collamati/Judy Manning motion to reconsider the previous recommendation.  VOTE: 5/0.

FinCom: Joseph Collamati/Daniel Spencer motion to reconsider the previous recommendation.  VOTE:  7/0.

FinCom: Joseph Collamati/Carol Dill motion to recommend this project.  Funding: $8,755.98
Pulaski Water Mains and $8,233.36 Stone, Farm Sts. Mains.  VOTE:  6/1 (Toni Picariello voted against because she felt there was no real planning)


                Received documents from the Conservation Commission.
                Received documents from the Planning Board.
                Received multiple emails back and forth from Toll Brothers and the owners of the properties with drainage problems.

Letter dated 9/23/2011:  Received Planning Board's recommendation - They do not recommend this Article.

Letter dated 9/23/2011 from Eric van der Wal, another person with drainage problems.

To reiterate: Joseph Collamati also mentioned that the Planning Board should not give 100% of the bond back to Toll Brothers.  Roland Lavallee thinks none of the bond should be returned until the two property owners with problem get relief.  Toni Picariello said she blames the Planning Board, Conservation Commission and Building Inspector for the problems; they give the permits and then ignore the development.  Joseph Collamati mentioned that the "swale" was part of the original plan, why was it changed?  Toni Picariello will email the Conservation Commission for an explanation.

The water problem caused by Toll Brothers was brought up.  Peter Morelli and David Brown of the Planning Board met on March 29, 2011 with Toll Brothers and their representatives.  Toll Brothers needs to study to see if it was the blasting that caused the problem as reported by DelMarco, Hydrologist.  Was the pipe the correct size?  Who is responsible for the repairs?  Toll Brothers Attorney, Mark Kablack contacted Lee Ambler to see if he could set up a meeting.  It was questioned whether Lee Ambler was now representing Toll Brothers, but was stated that he was contacted by Toll Brothers only because they knew he had been involved in the Town.

Joseph Collamati/Katie Quinn motion not to recommend this Article.  VOTE:  7/0.

        A.      Vote funding for the Police Vests:  $4,000 from Free Cash.

Joseph Collamati/Daniel Spencer motion to recommend the purchase of the vests.  Funding:  $4,000 from free cash.  VOTE:  7/0.

        B.      Acceptance of Minutes:
                        August 22, 2011 (Carol Dill)
                        August 29, 2011 (Carol Dill, Katie Quinn)
                        September 12, 2011 (Katie Quinn)
                        September 19, 2011

                CIC:    September 12, 2011 (Judy Manning)

                Acceptance of the minutes will take place at the next meeting.

        B.      Reminder: ATFC Annual Meeting, October 15, 2011 at Tri-County Regional Tech School

        C.      Correspondence/Emails/Memo's etc.
                Planning Board's Recommendations, Letter dated 8/26/2011.
                Fire Department Expense Budget print-out.

CIC: Paul Smith/Judy Manning motion to adjourn.  VOTE:  5/0.  8:10 p.m.
FinCom: Joseph Collamati/Katie Quinn motion to adjourn.  VOTE:  7/0.  8:10 p.m.

(Accepted by the CIC on November 14, 2011)
(Accepted by the FinCom on November 28, 2011)