Finance Committee and
Capital Improvement Committee Minutes
Town of Bellingham – Municipal Center
Monday, July 25, 2011
1. FinCom Present: Carol Dill, Toni Picariello, Raymond Szczepan, Henri Masson, Roland Lavallee, Joseph Collamati, Katie Quinn(7:55)
CIC Present: Toni Picariello, Roland Lavallee, Joseph Collamati, Judy Manning
2. FinCom Absent: N/A
CIC Absent: N/A
3. Meeting called to order: 7:15 p.m.
Attending meeting: Dawn Davies (Board of Selectmen); Marilyn Mathieu (CFO)
4. FINCOM CLERK - APPOINTMENT:
The FinCom voted Toni Picariello as Clerk at their June 27, 2011 meeting. The appointment is for one year and the appointment papers needed to be signed by the Committee.
Roland Lavallee asked that the CIC go into executive session for the purpose of interviewing the candidates for the Department of Public Works Facility Feasibility Committee. He believed that this would be in the best interest of the candidates, be confidential and give each a fair chance. The vote for executive session is as follows:
Judy Manning Yes
Roland Lavallee Yes
Joseph Collamati Yes
Toni Picariello No
Executive session: 7:20 p.m.
5. CIC - INTERVIEW AND MEETING APPLICANTS FOR DPW FACILITY FEASIBILITY COMMITTEE
a. Robert R. Galipeau
b. Paul Rose
c. Daniel M Spencer
d. David J Mancini
Joseph Collamati/Judy Manning motion to adjourn the executive session. VOTE: 4/0. 7:45 p.m.
Minutes will be released at a later date.
The CIC interviewed the candidates in executive session. The following were chosen:
Robert R. Galipeau - Joseph Collamati/Judy Manning (CIC) motion to appoint him to the DPW FFC. Vote: 4/0.
Daniel M. Spencer - Joseph Collamati/Judy Manning (CIC) motion to appoint him to the DPW FFC. Vote 3/1 (Toni Picariello)
Toni Picariello passed out a copy of the Milford New Article "Bellingham Ponders Buying New DPW Site" and all the negative comments from people who do not know any of the facts. She also mentioned that she hopes that the new members have an open mind and neither is a "puppet".
Toni Picariello also gave the Committees a copy of Page 36 of the Masterplan, which lists as No 16 "Study joint Police-DPW campus; Timeline 2010, 2011 & 2012.
6. MEETING WITH CFO REGARDING SERVER CAPITAL REQUEST
Marilyn Mathieu passed out the 2012/2013 Technology Roadmap prepared by Integrated IT Solutions for the Town's computer system. She is requesting $41,395 for Project 1 (Upgrading Exchange Server to Exchange 2010 and Introduce Second BDR). Joseph Collamati asked about Projects 2, 4 & 5. They total $35,000. He asked if it would be beneficial to do all the upgrades all together and get it done. Roland Lavallee thought that the overall cost of Professional services was really high. Marilyn Mathieu was asked to come back with a figure to complete the upgrade as one project instead of doing it piece-meal.
7. CIC - VOTE ON TWO (2) CIC MEMBERS TO SERVE ON THE DPW FACILITY FEASIBILITY COMMITTEE (DPW FFC)
Toni Picariello/Roland Lavallee motion to appoint Judy Manning and Joseph Collamati as the CIC members for the DPW FFC. Vote: 4/0.
8. FINCOM - VOTE ON ONE (1) FINCOM MEMBER TO SERVE ON THE DPW FACILITY FEASIBILITY COMMITTEE
Joseph Collamati/Katie Quinn motion to appoint Roland Lavallee as the FinCom member for the DPW FFC. Vote: 7/0.
9. GENERAL DISCUSSION
Marilyn Mathieu mentioned that the state may have extra funds and Bellingham may be getting more state aid. She also let the Committee know that the balance of tax title properties have increased to $1M (taxes owed).
Katie Quinn has not heard anything about the School Budget Committee. She would like to be the FinCom ex officio member on it. Toni Picariello will notify the School Committee.
A. FinCom expenses (ATFC dues)
Raymond Szczepan/Katie Quinn motion to pay the Association of Town Finance Committee dues of $231.00. VOTE: 7/0.
B. FINCOM Minutes to be accepted:
April 25, 2011 (Joseph Collamati)
May 25, 2011 (Joseph Collamati)
Raymond Szczepan/Henri Masson Motion to accept the above minutes: VOTE: 6/0/1 (Joseph Collamati abstained because he was not at the meetings)
June 18, 2011 Tour Notes
Raymond Szczepan/Joseph Collamati motion to accept the Tour Notes. VOTE: 6/0/1 (Carol Dill abstained because he was not at the Tour).
CIC Minutes to be accepted:
June 18, 2011 Tour Notes
July 11, 2011
Joseph Collamati/Judy Manning motion to accept the above minutes and notes. VOTE: 4/0.
C. Correspondence/Emails/Memo's etc.
1. Updated figures on the Fire Department's Brush Truck
Received an email from Deputy Steve Gentile, July 14, 2011: Hope all is well. Attached you will find the new quotes from both Fire 1 and HMQ. You were right, HMQ will install the lights and radio and skid plate cheaper than Fire 1. The cost of the vehicle with everything is $58,044.00 this price is good if I ordered the vehicle now. I am asking for $60,000 a $5000 decrease of what I was asking before. If this information, is acceptable to you and your board please let me know. If I do not hear from you, I will assume I do not have to attend another meeting. I want to thank you for your assistance, it saved $5000.
2. Toni Picariello asked the School Department about the Building Committee for the Boiler Project and mentioned that Joseph Collamati wanted to be on that Committee.
Email from Superintendent Fleury, 7/25/2011 stating that he spoke to Kevin Sullivan of MSBA and he confirmed that the Town/School is not require to appoint or have a Building Committee for Green Repair Projects. But he has spoken to Denis and they discussed the possibility of meeting with the Clerk of the Works (Joseph Collamati, Mike Connor, Denis Fraine, Frank Cartier & Edward Fleury) to review the progress of the project.
FinCom: Raymond Szczepan/Henri Masson motion to adjourn. VOTE: 7/0 8:20 p.m.
CIC: Joseph Collamati/Judy Manning motion to adjourn. VOTE: 4/0 8:45 p.m.
(Accepted by FinCom on November 28, 2011)
(Accepted by CIC on November 14, 2011)