Finance Committee and Capital Improvement Committee Minutes
Bellingham High School Library
Wednesday, October 8, 2014
1. FinCom Present: John Allam, Matthew J. Fernandes, Alexander J. Elliott, Sean Coyle, Judith Cibelli.
CIC Present: Raymond Szczepan, Jerald A. Mayhew, Roland Lavallee, Judith Cibelli.
2. FinCom Absent: Joseph Collamati
CIC Absent: Joseph Collamati
3. Meeting called to order: 6:45 p.m.
4. PULASKI BLVD – NORFOLK STREET TO AUCLAIR STREET ($150,000)
From July 14, 2014 Meeting: Amount requested $150,000. This project is a top priority to replace and upsize the 6" water main to 8". The estimated cost is based on $150/foot with services for 1,000 feet and is subject to final bid. This project was funded at the 2014 May Town Meeting from borrowing. October 8 – Mr, DiMartino confirmed the bid came in at $150,000.
The Finance Committee and Capital Improvement Committee did not have to take any action as the funds will be borrowed as originally voted at 2014 Town Meeting.
5. ARTICLE 5. CAPITAL OUTLAY (Expenditures $50,000 & Over)
DPW: Changes in funding/amount/project, per Mr. DiMartino email dated 10/2/2014:
Article 5 - Capital over $50K Changes
- Pulaski Boulevard water mains– original cost estimated was $150,000 – revised cost estimate is $170,000 – funding from Water Surplus.
CIC: Raymond Szczepan/Jerald A. Mayhew motion to recommend this project. Vote: 4/0.
FinCom: Raymond Szczepan/Sean Coyle motion to recommend $170,000 for the project. Funding: from Water Surplus. Vote: 6/0
- Mill Street water mains – original cost estimated $60,000 – revised cost estimate based on October 3rd bid is $67,000 – funding from Water Surplus.
CIC: Raymond Szczepan/Judith Cibelli motion to recommend this project. Vote: 4/0.
FinCom: Alexander J. Elliott/Sean Coyle motion to recommend $67,000 for the project. Funding: from Water Surplus. Vote: 6/0.
- Cross St. water mains – previously approved request for $165,000 to plan, permit, and construct – Funds are needed elsewhere; therefore, cutting out Construction – Change request to $20,000 for design and permitting – Change funding source to “Transfer from Water Expenses Article 3, May 2014 TM”) This could now be moved to Article 6 – under $50K
FinCom: Alexander J. Elliott/Sean Coyle motion to recommend $20,000 for the design and permitting of this project. Funding: Water Expenses, Article 3, May 2014. Vote: 6/0.
b. Locust to Wrentham Road Water Main Loop - $60,000.00 (Water Surplus)
This project will install an 8" water main between the end of Locust Street and Wrentham Road. This will provide a 70% improvement to fire flow. This amount is for planning/design. An additional $270,000 will be requested for construction in 2016.
Mr. DiMartino provided an update on this project, no action was required and no action was taken by the Committee.
6. ARTICLE 6 - NON-CAPITAL OUTLAY EXPENDITURES (Less than $50,000) (Board of Selectmen
DPW: Changes in funding/amount/project, per Donald DiMartino email dated 10/2/2014:
Article 6 – Capital under $50K
a. Highland Street – Water and Service replace and upsize 2” to 6” – $45,000 –
Funding $30,000 from Water Surplus and $15,000 Transfer from Water Expenses Article 3, May 2014 ATM Presentation by Mr. DiMartino.
Raymond Szczepan/Sean Coyle motion to recommend $45,000 for this project. Funding: $30,000 from Water Surplus - $15,000 Transfer from Water Expenses Article 3, May 2014 TM. Vote: 6/0
b. Police/Fire Department - ATV purchase - $17,000.00
This 2-seat ATV would be used to deter and crack down on ATV and dirt bikes riding off-road through Town. The Town received an $8,000 grant towards this purchase; the Town’s cost is the $17,000 balance. An ATV is the beser and more cost efficient method for the issue and it will be used on walking trails and posted property. It will be stored at the Fire Station. The police chief, deputy and fire chief made a presentation addressing the need for the ATV to be used by both departments and confirmed the illegal atv and dirt bike riders in Town is not a problem unique to Bellingham, other towns have an atv and current Bellingham police vehicles are not equipped for off-road use.
Sean Coyle/Matthew J. Fernandes motion to recommend $17,000 for the ATV. Funding: Free Cash. Vote: 4/2 (Raymond Szczepan, Alexander J. Elliott)
c. School Department - Driveway Widening at Middle School - $15,000
This request is to widen the asphalt driveway at the Middle School to allow for all busses to fit in the drop-off and pick-up lane. Superintendant Fleury presented and stated that the driveway would be widened by 5 feet to fit the buses. Chief Daigle said that the problem is a traffic issue and safety issue and next year more students will be going to the school. Mr. DiMartino was asked if the Department of Public Works could help and he mentioned that this was the first time he heard of the problem. Mike Sotor stated that this project is needed as the buses cannot be circling the neighborhood until they can get into the driveway, a safety issue Raymond Szczepan suggested a traffic study is needed to correct
the problem on a long term basis.
Raymond Szczepan/Matthew J. Fernandes motion to recommend $15,000 to widen the driveway. Funding: Free Cash. Vote: 5/1 (Judith Cibelli).
7. ARTICLE 2. AMEND ARTICLE 2 – TRASH ENTERPRISE (Board of Selectmen)
10/2/2014: From CFO: We have already discussed an increase in the budget for FY 2014 of $75,000.A second item to address will be to raise revenue (from surplus) to make up for the budget shortfall in FY 2014.
$64,530 needs to be transferred to balance the Trash budget.
Raymond Szczepan/Judith Cibelli motion to transfer $64,530 from the Trash Surplus to Trash Enterprise - Expenses. Vote: 6/0.
8. NEW BUSINESS:
a. Mail: None
b. Will there be a Capital Improvement Committee meeting on October 13, 2014?
There will be no Capital Improvement Committee meeting in October.
Capital Improvement Committee: Raymond Szczepan/Judith Cibelli motion to adjourn. Vote 4/0. 7:30 p.m.
Finance Committee: Alexander J. Elliott/Sean Coyle motion to adjourn. Vote: 6/0. 7:30 p.m.
(Capital Improvement Committee: Minutes Accepted 11/10/2014)
(Finance Committee: Minutes Accepted 11/24/2014)